Why Web Archiving?

Find out why you need to protect yourself by archiving your web content.

Corporate & Professional Government Law Firms

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Web Archiving Has Become A Best Practice

The web has matured into a central communication channel for businesses and government agencies , with digital media (websites and other web-based content) all but replacing print media as the primary mode of communication with customers, constituents, prospects, investors, and others.

Organizations using the web must keep accurate records of web content — online communication is just as much of a liability as any other form of communication. As a ruled: "This Court sees no reason to treat websites differently than other electronic files."

Web archiving has become a best practice for any organization using the web to communicate. Organizations who neglect to retain accurate records of their web presence are placing themselves at unnecessary risk, both from a compliance and litigation standpoint.

Protect your organization by regularly archiving web content with Reed Tech Web Archiving Services. We provide all the technology and services you need to archive your websites and web presence from any domain. Please contact us to find out more.


Corporate Web Archiving

Corporate Uses of Web Archiving

E-Discovery

Litigation Protection — Websites contain a growing proportion of business records that must be preserved for long periods of time. This content is frequently requested during discovery proceedings because of the Federal Rules of Civil Procedure (FRCP) and state versions of the FRCP. As a result, it is critical that all relevant electronic content be made available for e-discovery purposes.

Legal Hold — When a hold on data is required, it is imperative that an organization immediately begins preserving all relevant data. Our web archiving service allows organizations to immediately place a hold on data when requested by a court or on the advice of legal counsel. If an organization is not able to adequately place a hold on data when it is obligated to do so, it can suffer a variety of serious consequences, ranging from embarrassment to major legal sanctions or heavy fines.

Regulatory Compliance

For just about every organization, there are a large and growing number of regulatory obligations to preserve electronic content. Some of the more important requirements are:

  • Sarbanes-Oxley Act of 2002
  • Health Insurance Portability and Accountability Act of 1996 (HIPAA)
  • Securities and Exchange Commission Rules
  • Financial Industry Regulatory Authority (FINRA)
  • Model Requirements for the Management of Electronic Records (MoReq)
Maintain Corporate Memory & Knowledge Management

Web archiving can be very useful for maintaining a corporate record of what has been posted to a Web site, how long this content was maintained or when it was replaced. For example, a company may want a record of its Web site for historical purposes, or it may need an archive in order to re-use some of its content at a later date. Maintaining an accurate archive of Web content can significantly reduce the costs associated with recreating this content.


Government Archive Website

Government Uses of Web Archiving

Regulatory Compliance

Virtually all government agencies have regulatory obligations to preserve electronic content. For example, 2010 saw the Executive Office of the President (EOP) issue a solicitation to:

“Provide the necessary services to capture, store, extract to approved formats, and transfer content published by EOP on publicly-accessible web sites, along with information posted by non-EOP persons on publicly-accessible web sites where the EOP offices under PRA maintains a presence, throughout the term of the contract.”

Also, as record numbers of Federal Government employees begin to retire, the need to capture, preserve and share their knowledge as published on websites is becoming increasingly important.

Other requirements come from:

  • Presidential Records Act (PRA)
  • National Archives and Records Administration (NARA)
    1. E-GOV - electronic records management initiatives
    2. Guidance on Managing Records in Web 2.0/Social Media Platforms, October 20, 2010 ( more )
    3. Library of Congress
  • Federal Rules of Civil Procedure, FRCP
  • Department of Commerce
  • Department of Energy
  • Department of Justice
  • Environmental Protection Agency
  • Office of Management & Budget
  • Securities and Exchange Commission Rules
  • Library & Archives Canada

Law Firm Archive Web Site

Law Firm Uses of Web Archiving

E-Discovery

Litigation Protection — Websites contain a growing proportion of business records that must be preserved for long periods of time. This content is frequently requested during discovery proceedings because of the Federal Rules of Civil Procedure (FRCP) and state versions of the FRCP. As a result, it is critical that all relevant electronic content be made available for e-discovery purposes.

Legal Hold — When a hold on data is required, it is imperative that an organization immediately begins preserving all relevant data. Our web archiving service allows organizations to immediately place a hold on data when requested by a court or on the advice of legal counsel. If an organization is not able to adequately place a hold on data when it is obligated to do so, it can suffer a variety of serious consequences, ranging from embarrassment to major legal sanctions or heavy fines.

Web Archiving White Paper

Web Archiving White Paper Business and government websites change everyday. Web archiving captures these changes, creating a fully searchable repository of a website's history.

Quantifying the Costs and Benefits of Archiving Your Email and Other Electronic Content discusses how Web archiving can reduce costs of operating your business.

Click Here For The Whitepaper

Contact Us To Find Out More

Contact Us to Archive Website Contact us to find out more about our offering and schedule a demo of our web archiving technology.

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